PowerPoint 2008’s clip art library includes the cheesy drawings that are a staple of bad presentations everywhere, but thankfully adds more than 100 photographs with transparent backgrounds. In addition to a Formatting palette with sections that change to let you adjust the attributes of the currently selected object, the Toolbox sports a separate Object palette that lets you insert shapes, symbols, clip art, or pictures onto a slide. In PowerPoint 2008, the revamped Toolbox continues along the same path by further centralizing functions and grouping them more logically.
PowerPoint 2004’s Formatting Palette simplified PowerPoint’s interface by consolidating many commands in one accessible location. (As in PowerPoint, you can apply themes to change the look of an entire presentation in one step.) Although PowerPoint 2008’s model provides considerable flexibility, it’s not as straightforward as Keynote’s approach, and will probably confuse novices and experienced users alike.
You can have as many masters as you wish, each with its own background and arrangement of text, graphics elements, and placeholders. Keynote, by contrast, doesn’t separate masters and layouts. Themes, on the other hand, let you specify the background and attributes of all the placeholders on any subset of slides, and provide a way to maintain design consistency. Set the title text on the master slide to Arial yellow bold, say, and the corresponding text on all the individual slide layouts changes too. Instead of separate title and slide masters, PowerPoint 2008 supports a single master slide that determines the appearance of background elements and placeholders on all the slide layouts. Nowhere is the difference in design philosophy between PowerPoint and Keynote more apparent than in each program’s implementation of themes, master slides, and layouts. Selected slides are outlined in light blue. Easy Resizing: Thumbnails in the Slide pane get bigger or smaller as you drag the divider. SmartArt Graphics, which convert text bullets to eye-catching graphics, are an effective way to explain complex relationships, although they can detract from a presentation if they’re overused. The Layouts gallery is especially helpful, since you can use it to either change the layout of an existing slide or add a new slide with the selected layout. Gallery tabs let you insert or make changes to slide themes, layouts, transitions, table styles, charts, SmartArt Graphics, and WordArt. The Elements Gallery, another new feature, augments PowerPoint more than it does either of the other two Office applications that feature it. However, there’s no way to arrange the slides hierarchically or hide subgroups of slides the way you can with Keynote. Like Keynote’s Navigator, the Slide pane makes it easy to see the current slide in the context of the ones around it, and you can duplicate, delete, or rearrange selected slides. A new pane on the left replaces the old Outline view with a more versatile one that lets you toggle between outline and thumbnail representations of the presentation. In PowerPoint 2008, the dedicated Slide and Outline views are gone, replaced by a three-part Normal View that shows the current slide on a light grey backdrop and speaker’s notes on the bottom. You can also customize any of the toolbars to suit your workflow by dragging commands into or out of them. When docked, the toolbars are integrated into the main window, resulting in a much cleaner appearance than in PowerPoint 2004. The standard toolbar is now built in, and you can opt to display all the toolbars docked or undocked- except the Drawing toolbar, which cannot be docked. Many changes to PowerPoint’s user interface are recognizable instantly. While it’s still not Keynote’s equal, PowerPoint is sometimes a better practical choice.
Sporting an improved interface and beefed-up graphics capabilities, PowerPoint 2008 catches up to Keynote in a few areas and even exceeds it in some. Although the initial release lagged in a few critical respects, three subsequent updates addressed most of Keynote’s shortcomings and established it as the clear presentation leader for the Mac.
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But Mac presenters have had an alternative since January of 2003, when Apple unveiled Keynote.
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Few products enjoy the market dominance that PowerPoint for Windows does-for most of the world, the words “PowerPoint” and “presentation” are interchangeable.
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